Payroll integration overview

ProperTime generates a payroll file for your payroll system (Michpal, Hashavim, MALAM, Trio and others). You upload that file into your payroll system the way you normally do. Your accountant doesn't need a new tool, just the same upload they always run.

Setup is three pages, each with its own article:

1. Salary integration page. Picks which payroll system you use and your office number with that provider.
2. Salary code groups. The translation table from ProperTime concepts (hour kinds, absences, day types, monthly totals) to the codes your payroll system expects in the file.
3. Salary code sequences (optional). For codes that change over consecutive absence days, like sick days 1 to 3 versus 4 and onwards. Skip if your payroll provider does not ask for that.

After saving, open Reports > Salary report (all employees), pick a month, click the file button. The file downloads. Upload it to your payroll system.

Switching payroll systems

If you're moving from one payroll provider to another, you do not need to redo the mappings. Open Salary code groups, click Copy on the existing group, edit only the code column in the copy to match the new system, mark the copy as Default when you are ready. The old group stays around so you can revert.

What is still on the older admin pages

• Pinning a specific code group to a particular work profile (work profiles page).
• Editing absence categories and day types.
• Setting an employee's national ID, employee ID, and "export to payroll" flag.

Most organizations set these once a long time ago. Switching payroll systems does not require touching them again.